ONE System to Join up and Streamline Sales, Order Tracking, and Accounting Operations
- Presents an adaptable B2B shopping experience to sales reps and retailers across different devices, online and offline.
- Easy to customize product catalogs.
- Hotspotted flipbook catalogs.
- CRM to track every trading partner transaction and interaction.
- Aggregates inventory data and trading information from Brands in real time, i.e. product detail, availability, promotions, payment terms, etc.
- Models territories, rep, brands, lines relationships for order tracking, commissions, and analytics.
- Automates commission attribution and calculations.
- Automates Accounts Payable and Receivable accounting tasks and payments.
- Includes full enterprise grade general ledger accounting.
- Granular and holistic business intelligence and analytics from one source of the truth, i.e. transaction history from every stakeholder (reps, brand, retailer).
Model and preset Divisions and Territories, etc. your way
We've got you covered if your Agency Sales organization can be complicated. We built this system with you in mind.
You can specify your SKU, Brand, Rep, Territory, Division relationships in a spreadsheet, upload it and our software will do the attribution, commission calculations, and produce the clear and coherent reporting you need.
….and Report in Microsoft Power BI
Order to Cash Workflow with Automation
1
Store real time Brand information. One source of Truth
Market Hub receives a real time feed of information from Brand Hubs:
- Product details, images, pricing, availability.
- Payment terms, promotions, catalogs.
- Lead times, Minimum Order Values and Quantities.
- Shipping carriers and methods
2
Present Products and Categories your way
Themes (skin) and Blocks (the components of a section) are customizable elements that are easily manipulated to compose the design of the online store and ordering experience for your retailers and sales reps.
You can use a Category hierarchy or flat Tag taxonomy to organize your store.
3
Make Order, Capture Payment Card
With or without Internet on mobile devices retailers and reps can enter orders by or not by brand. The cart (basket) automatically groups products by brand. Brand Payment and Shipping terms can be applied by group.
See Process Workflow below for an in depth walkthrough.
4
Apply Promotions
Promotions, e.g. 10% discount Black Friday can be created by Brands. Promotions are updated for application to Orders in the Market Hub in real time.
5
Review, approve/hold Order
To optimize order value, and ensure repeat orders, you can configure the workflow and notifications so your sales reps intervene and review and adjust Cart and its related Split Orders. Users can hold orders or preset a can be 'cancelled by' period.
6
Split and route Order to Brand(s)
Cart (basket) orders are automatically split into purchase orders for their respective supplier brands. Once approved they are automatically routed and sent to the commensurate Brand Hubs.
7
Brand Hub receives and reviews Order
Brands teams are notified of new orders. Brand teams can log into the Brand Hub to review and update the status of orders.
OR
Sales Orders can be automatically pushed to the Brand's back office system if it is connected via the Brand Highway to the Brand Hub.
Updates to Order and their Status is reflected on the commensurate order in the Brand Hub. Stakeholders are notified.
8
Brand Hub updates Order Status to Shipped
This 'Shipped' event triggers the actions in the next steps.
9
Commission is calculated and attributed
Gross commission to Sales Agency and Sales Rep is calculated, attributed and added as a line item to the relevant documents generated in the next step (10).
10
Accounting transactions and entries automatically created
The automation creates the transactions to update the system's General Ledger.
- Invoice the retailer original split orders (if you bought and sold the goods and made payment).
- Record the Bill (Purchase Invoice) from the Brand (if you bought and sold the goods and made payment).
- Create the Sales Invoice to the Brand for Commission.
- Create the Bill (Purchase Invoice) from the Rep for their commission.
The Profit and Loss (Income) statement and the Balance Sheet Accounts Payable and Receivable are updated.
Payments derived from the above invoices are recorded and sent.
See Transaction Workflow below for an in depth walkthrough.
11
Analytics and Business Intelligence
Friendly, fast and low effort reporting is the cornerstone of managing your operations. We built this in for you and your Agency in Microsoft Power BI. Ask us for a demo…
Process and Transaction Workflows
Process Overview
Transaction Overview
How does the Market Hub connect to Brands?
One source of truth. Robust and scalable network
One network connects your sales agency, sales reps, brands and their buyers. Because we distribute the load and dependencies our network is both scalable and resilient.
A Sales Agency has a dedicated Market Hub. Market Hubs upload their product inventory details and catalog from their Brand Hubs which update the Market Hub in real time. This means one source of the truth for reps and buyers. Discover the Brand Hub.
Sales reps and retailers capture orders in the B2B ecommerce cart on the Market Hub. Approved orders are sent to the commensurate Brand Hub(s) which return order statuses, i.e. 'Shipped'.
Software to join up, manage and optimize the sales, fulfillment, accounting, and reporting for wholesalers of beautiful products.
sales@salesorder.com